As an attorney, there are a lot of tasks you need to keep up with- both large and small. These can easily eat up your time, especially if you don’t have a large staff supporting you. The good news is there are several things you can do to save time and keep up with the things you need to do. Here are the top 4 essential time management tips for lawyers.

1 – Prioritize your most important tasks first and keep track of deadlines.

Some things need to be done by a certain time, and you definitely want to keep a schedule and mark down important dates, like court hearings, so you can be fully prepared before you go. Anything you need to do before a certain date, including obtaining any necessary documentation, you should likewise schedule time to do in advance, so you don’t have to worry about things last minute.

You can also prioritize tasks in general, as some things are more important or urgent than others. It’s good to have a full to-do list, but you also want to designate which things you need to get done first. There is only so much time in a day, and there will likely be times you can’t get everything done you need to.

2 – Write things down.

Whenever you meet with a client, mark down (either in a physical book or with a secure electronic method,) any important notes or things to remember about their case and circumstances. You can also jot down anything you think of at the time that you want to check, research, or get documentation of, so that you don’t have to rethink things the next time you look over their case notes.

In between meetings or phone calls with clients, mark down anything you think of that you need to ask them next time or any documentation you want them to provide you with. That way you will remember everything during your next conversation, and you won’t waste time playing phone tag to ask them something you forgot.

3 – Complete similar tasks in bulk.

If you need to do research on multiple cases, talk with other attorneys on multiple subjects, request documentation for multiple clients, return phone calls, etc., try to group these similar tasks together, and get them all done at once. This can save you a good deal of time, especially when there are similar things you can get done at the same location.

4 – Use technology to save time and stay organized.

These days, there are a tons of apps and other forms of technology that can help you keep track of things, stay organized, and even automate tasks. Things like scheduling meetings with clients, sending invoices, and other things can often be automated or least take less time with the use of good technology.

4 Tips for Using Technology Well:

  • Choose apps that are rated well and are reliable.
  • Be careful to use secure forms of technology when it comes to any personal data or sensitive case details you use it for.
  • Make sure you can back up any important information in case something happens.
  • Give yourself time to get accustomed to using any new technology or apps, and then evaluate if it’s working well for you.

Avoid Letting Technology Waste Your Time

So far we’ve discussed how technology can be a useful tool. However, a word of caution- you want to be careful that you don’t allow technology to waste your time. Some apps and programs can be overly complicated, may not save your work properly, or may be slow to use, and therefore aren’t worth your time. It’s best to use technology that is simple, but works well.

On the other hand, you want to make sure that other types of technology aren’t distracting you while you’re working, as this can negatively influence your productivity. For instance, it can be beneficial to have different social media accounts or pages for your business, and this may even assist you with obtaining new clients. However, you don’t want to be distracted with notifications of new comments or posts while you’re working on important tasks. It’s better to schedule a separate time to check/update your social media.

Choose a Good Practice Management Software

We’ve discussed 4 essential time management tips for lawyers. While apps and other types of technology can be helpful, something else that will really streamline your workload is a good practice management software, like CaseTempo.

While there is a lot of software out there that can help with organization in general, CaseTempo is unique in that it’s designed to meet the specific organizational needs of attorneys. It can save you time with your caseload by assisting you in preparing documents and communicating with clients, especially when you don’t have a full staff to help do these things for you. But don’t just take our word for how much it will help you- you can get started with a free trial today!

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